Find the terms and conditions relevant to your market along with additional specific terms and conditions.
Submit invoice - 3: Tradeshift and Tungsten e-invoicing and Vendor Query Portal (VQP)
Our Supply Partners should be invoicing us electronically via the Tungsten or Tradeshift Networks. There are a small number of country exceptions where e-invoicing is not possible, Supply Partners in these countries will submit paper invoices – the table below identifies if your country is currently enabled for e-invoicing or not.
Unilever’s e-invoicing platform powered by Tungsten and Tradeshift, are applicable for the countries listed below.
NORTH AMERICA: Canada, United States.
EUROPE: Austria, Belgium, Czech Republic, Denmark, Finland, France, Germany, Hungary, Ireland, Netherlands, Norway, Poland, Portugal Romania, Slovakia, Spain, Sweden, Switzerland, United Kingdom.
SEAA: Unilever Asia Private Limited.
North America - Mailing addresses can be different to billing and shipping addresses. The supplier should confirm address details with the service requestor.
For non-PO order exceptions (where no purchase order has been raised): invoices must include coding details (General Ledger account number, cost centre, profit centre, internal order) and approval or signature.
Foreign, service-based invoices should indicate if there was any travel included. If yes, please provide the destination.
France - Non-PO invoices: coding details to be provided by the vendor on the invoice image.
Poland - Exchange rate and VAT amount in PLN should be mentioned on invoices issued by Polish suppliers in foreign currency.
For invoices related fixed assets: please indicate if it is with or without instalment.
Nordics - Supplier should mention precisely the type of transaction (goods/services).
Italy - Custom invoices should have FAI documents attached.
Invoices billed by domestic vendors for 0% vat should contain the Article number.
Switzerland - In attachment of invoice image: ESR number should be mentioned for all documents when bank details are missing.
Hungary - TRD (Tax Reporting Date) should be mentioned on the invoice image
Group VAT number
EU VAT art quotation in case of an intra-EU invoice
For domestic invoices with foreign currency, the VAT amount should be mentioned in HUF
EU VAT act quotation in case of an export invoice
Reverse-charge phase in case of reverse-charge transactions
Czech and Slovak - TRD (Tax Reporting Date) should be mentioned on the invoice image.
Ensure “quantity and type of delivered goods or range and type of services provided” is included. If the list/description is too long and detailed, it should be part of an annex.
If goods are purchased goods from another EU country, the supplier should include:
- customs tariff number
- country of origin
- net weight of goods
- delivery condition
- type of transport (truck, ship, aircraft, train)