Submit invoice - 1: Tradeshift e-invoice and Vendor Query Portal (VQP)

1: Tradeshift e-invoice and Vendor Query Portal (VQP)

Unilever’s e-invoicing platform powered by Tradeshift is applicable for the countries listed below.

Applicable Unilever countries:

LATAM: Costa Rica.

SOUTH ASIA: India, Sri Lanka.

NAMET: United Arab Emirates.

AFRICA: Cote D'Ivoire, Ghana, Kenya, Nigeria, South Africa.

SEAA: Unilever Asia Private Limited, Australia, Malaysia, Philippines, Singapore and New Zealand.

Electronic Invoice: Our e-invoicing platform powered by Tradeshift

Submit Electronic- Invoice (PDF 1.06MB)

Paper Invoice: On an exceptional basis Unilever will accept a paper invoice, these can be submitted to the following addresses: List of Addresses (XLSX 73KB)

View Payment Status: Invoice or payment status can be viewed online on Unilever’s Supplier Portal. Click here: to access some helpful training guides (PDF 1.35MB)

Technical support: To contact Tradeshift’s Technical Support Team in order to create or access your Tradeshift account or to submit an e-invoice click below: Tradeshift Support Contact

• Country Exceptions

  North America - Mailing addresses can be different to billing and shipping addresses. The supplier should confirm address details with the service requestor.

  For non-PO order exceptions (where no purchase order has been raised): invoices must include coding details (General Ledger account number, cost centre, profit centre, internal order) and approval or signature.

  Foreign, service-based invoices should indicate if there was any travel included. If yes, please provide the destination.

  France - Non-PO invoices: coding details to be provided by the vendor on the invoice image.

  Poland - Exchange rate and VAT amount in PLN should be mentioned on invoices issued by Polish suppliers in foreign currency.

  For invoices related fixed assets: please indicate if it is with or without instalment.

  Nordics - Supplier should mention precisely the type of transaction (goods/services).

  Italy - Custom invoices should have FAI documents attached.

  Invoices billed by domestic vendors for 0% vat should contain the Article number.

  Switzerland - In attachment of invoice image: ESR number should be mentioned for all documents when bank details are missing.

  Hungary - TRD (Tax Reporting Date) should be mentioned on the invoice image

  Group VAT number

  EU VAT art quotation in case of an intra-EU invoice

  For domestic invoices with foreign currency, the VAT amount should be mentioned in HUF

  EU VAT act quotation in case of an export invoice

  Reverse-charge phase in case of reverse-charge transactions

  Czech and Slovak - TRD (Tax Reporting Date) should be mentioned on the invoice image.

  Ensure “quantity and type of delivered goods or range and type of services provided” is included. If the list/description is too long and detailed, it should be part of an annex.

  If goods are purchased goods from another EU country, the supplier should include:

  1. customs tariff number
  2. country of origin
  3. net weight of goods
  4. delivery condition
  5. type of transport (truck, ship, aircraft, train)

  
  Arabia - Guidelines for suppliers in Arabia (PDF 346KB)

  Cote D'Ivoire -Guidelines for suppliers in Cote D'Ivoire (PDF 598KB)

  Ethiopia - Guidelines for suppliers in Ethiopia (PDF 767KB)

  Ghana - Guidelines for suppliers in Ghana (PDF 478KB)

  Kenya - Guidelines for suppliers in Kenya (PDF 745KB)

  Malawi - Guidelines for suppliers in Malawi (PDF 1,024KB)

  Malaysia - Guidelines for suppliers in Malaysia (PDF 473KB)

  Mozambique - Guidelines for suppliers in Mozambique (PDF 1MB)

  New Zealand - Guidelines for suppliers in New Zealand (PDF 267KB)

  Nigeria - Guidelines for suppliers in in Nigeria (PDF 483KB)

  Philippines - Guidelines for suppliers in the Philippines (PDF 309KB)

  Tanzania - Guidelines for suppliers in Tanzania (PDF 814KB)

  Uganda - Guidelines for suppliers in Uganda (PDF 816KB)

  Unilever South Africa - Guidelines for suppliers to Unilever South Africa (PDF 897KB)

  UMCDA South Africa - Guidelines for suppliers to UMCDA South Africa (PDF 821KB)

  Zambia - Guidelines for suppliers in Zambia (PDF 1MB)

  Zimbabwe - Guidelines for suppliers in Zimbabwe (PDF 941KB)

Terms and Conditions

Find the terms and conditions relevant to your market along with additional specific terms and conditions.